MAGIC BILL PRIVACY POLICY
Last Updated: 12 September 2026 Effective Date: 12 September 2026
This Privacy Policy explains how Magic Bill ("Magic Bill", "we", "us", or "our") collects, uses, stores, protects, and processes information when you use Magic Bill software, websites, applications, downloadable software, POS software, billing software, dashboards, and related services.
Magic Bill is a software and subscription service. We provide software tools to businesses and do not operate or control the businesses that use our software.
By using Magic Bill, you acknowledge this Privacy Policy.
1. WHO WE ARE
Magic Bill provides software for business billing, invoicing, point-of-sale operations, inventory, customer management, reporting, and related business functions.
Contact: Magic Bill Email: magicbillinfo@gmail.com Website: magicbill.in
2. WHAT INFORMATION WE MAY COLLECT
Depending on how you use Magic Bill, we may collect and process the following categories of information.
A. BASIC ACCOUNT INFORMATION
This may include: - Name; - Business name; - Email address; - Phone/mobile number; - Address; - Login/account information; - Account identifiers; - Subscription plan; - Account status.
B. BUSINESS INFORMATION
The Service may store information entered by the business, including: - Business name; - Business address; - GSTIN and other business identifiers where entered; - Products; - Product prices; - Inventory; - Categories; - Suppliers; - Customers; - Employees; - Sales; - Purchases; - Expenses; - Bills; - Invoices; - Receipts; - Credit notes; - Debit notes; - Payment records; - Reports; - Other business information entered by the user.
C. CUSTOMER AND OTHER INDIVIDUAL INFORMATION
A business using Magic Bill may enter information relating to its own customers, employees, suppliers, or other persons.
This may include: - Name; - Phone number; - Email address; - Address; - Purchase information; - Invoice information; - Transaction history; - Outstanding balance; - Other information entered by the business.
The business using Magic Bill is responsible for determining whether it is legally permitted to collect and use such information.
D. PAYMENT-RELATED INFORMATION
Magic Bill uses Razorpay and/or other authorised payment providers for subscription payments.
Depending on the payment method and technical integration, Magic Bill may receive or store payment-related information such as: - Transaction ID; - Payment status; - Amount; - Currency; - Subscription status; - Payment date; - Refund status; - Payment method; - Other information required to manage billing.
Payment card and banking information may be handled by the payment provider according to its systems and applicable requirements.
E. TECHNICAL INFORMATION
We may collect technical information such as: - IP address; - Browser type; - Device type; - Operating system; - Application version; - Login time; - Session information; - Error information; - Security logs; - Usage information; - Network information.
2.1 DATA ENTERED BY THE USER
The user is responsible for the information they enter into Magic Bill.
Users should not enter unnecessary sensitive personal information or information they are not legally authorised to collect.
3. HOW WE USE INFORMATION
We may use information to: - Create and manage accounts; - Provide Magic Bill services; - Process subscriptions; - Manage automated subscription payments; - Confirm payments; - Provide customer support; - Store and retrieve business data; - Generate invoices and reports requested by the user; - Maintain security; - Detect fraud and abuse; - Prevent unauthorised access; - Diagnose technical problems; - Fix bugs; - Improve performance; - Develop new features; - Maintain backups; - Communicate service-related information; - Comply with legal obligations; - Resolve disputes; - Enforce our Terms; - Protect our rights and the rights of users.
4. BUSINESS DATA
Magic Bill may store business and billing data entered by users in cloud-hosted databases and infrastructure.
This data may include invoices, bills, transaction information, products, inventory, customers, suppliers, employees, reports, and other information entered into the software.
Magic Bill processes this information primarily to provide the software service requested by the user.
5. MAGIC BILL IS NOT RESPONSIBLE FOR THE USER'S DATA COLLECTION
The business using Magic Bill is responsible for determining what information it collects from its customers, employees, suppliers, or other persons.
The business is responsible for: - Providing appropriate notices; - Obtaining consent where required; - Having a lawful basis for processing; - Ensuring information is accurate; - Using information lawfully; - Responding to requests from its customers or employees where applicable; - Following applicable data-protection requirements.
Magic Bill provides software infrastructure and does not control the user's underlying business relationship with those individuals.
6. LEGAL AND PERMITTED USE OF DATA
Magic Bill may process information where necessary to: - Provide the requested Service; - Perform contractual obligations; - Process subscriptions and payments; - Maintain security; - Prevent fraud; - Comply with legal obligations; - Respond to lawful requests; - Protect rights and property; - Perform other processing permitted under applicable law.
Where consent is legally required, appropriate consent mechanisms may be used.
7. PAYMENT PROCESSING THROUGH RAZORPAY
Subscription payments are processed through Razorpay and/or relevant payment infrastructure.
Razorpay may process payment information according to its own terms, privacy policies, security procedures, and applicable laws.
Magic Bill may receive payment confirmation and transaction information needed to activate subscriptions, manage billing, process refunds, and maintain records.
Magic Bill does not need to store complete card numbers merely to operate the subscription service where payment processing is handled by the payment provider.
8. AUTOMATIC RECURRING PAYMENTS
If you subscribe to a recurring Magic Bill plan, the payment provider may process recurring payments according to the recurring payment authorisation and applicable banking/payment requirements.
Magic Bill may receive the resulting payment status and related transaction information.
Recurring payment processing is subject to Razorpay, banking, card-network, UPI, and other applicable payment systems.
9. DATA STORAGE
Information may be stored in cloud-hosted databases and infrastructure used by Magic Bill.
We may store: - Account information; - Basic personal information; - Business information; - Billing information; - Invoice data; - Transaction data; - Customer information entered by the business; - Subscription information; - Payment transaction information; - Technical and security logs.
10. DATA SECURITY
Magic Bill uses reasonable technical and organisational measures designed to protect information.
Depending on the system and circumstances, security measures may include: - Access controls; - Authentication; - Encryption where appropriate; - Secure communications; - Logging; - Monitoring; - Backups; - Infrastructure security; - Restricted administrative access.
However, no internet, cloud, database, computer system, or electronic transmission can be guaranteed to be completely secure.
Accordingly, Magic Bill cannot guarantee that information will never be accessed, disclosed, altered, lost, or destroyed through circumstances beyond our reasonable control.
11. USER ACCOUNT SECURITY
Users are responsible for: - Protecting passwords; - Protecting OTPs and recovery methods; - Controlling account access; - Securing devices; - Managing employee access; - Removing unauthorised users; - Reporting suspected account compromise.
Magic Bill is not responsible for security incidents caused by the user's failure to secure their own account, device, credentials, or network, except to the extent directly caused by Magic Bill's legally attributable failure.
12. THIRD-PARTY SERVICE PROVIDERS
Magic Bill may use third-party providers to operate the Service.
These may include providers for: - Cloud hosting; - Database infrastructure; - Authentication; - Payment processing; - Email; - SMS; - Messaging; - Analytics; - Error monitoring; - Security; - Backups; - Customer support; - Other technical infrastructure.
These providers may process information as necessary to provide their services to Magic Bill and subject to applicable legal and contractual requirements.
13. DATA SHARING
Magic Bill does not sell personal information as a general business practice.
We may share information where reasonably necessary with: - Payment processors; - Cloud and hosting providers; - Infrastructure providers; - Email and messaging providers; - Security and monitoring providers; - Customer support providers; - Professional advisers; - Government authorities where legally required; - Other service providers necessary to operate Magic Bill.
We may also disclose information where reasonably necessary to protect Magic Bill, users, the public, or third-party rights.
14. LEGAL REQUESTS
We may disclose information when required or permitted by law, including in response to: - Court orders; - Government requests; - Law-enforcement requests; - Regulatory requirements; - Legal proceedings; - Fraud investigations; - Security investigations.
Where legally permitted, we may seek to limit such disclosure to the information reasonably necessary for the relevant purpose.
15. BUSINESS TRANSFERS
If Magic Bill undergoes a merger, acquisition, restructuring, investment, sale of assets, or similar transaction, information may be transferred as part of the transaction, subject to applicable law.
16. INTERNATIONAL PROCESSING
Some third-party infrastructure or service providers used by Magic Bill may process information outside India.
Where applicable, such processing will be handled subject to applicable law and appropriate safeguards.
17. DATA RETENTION
Magic Bill may retain information for as long as reasonably necessary to: - Provide the Service; - Maintain accounts; - Maintain business records; - Process payments; - Provide support; - Maintain security; - Prevent fraud; - Resolve disputes; - Enforce agreements; - Comply with legal, tax, accounting, regulatory, or other obligations.
Different categories of information may have different retention periods.
18. DELETION OF DATA
Users may request account closure or deletion by contacting Magic Bill at magicbillinfo@gmail.com, subject to applicable law and technical requirements.
When deletion is requested, Magic Bill may delete or anonymise information that it is not required to retain.
Some information may need to be retained for: - Legal compliance; - Tax or accounting requirements; - Fraud prevention; - Security; - Dispute resolution; - Enforcement of agreements; - Backup cycles; - Other lawful purposes.
19. DATA AFTER SUBSCRIPTION CANCELLATION
Cancelling a subscription does not necessarily mean that all information is immediately deleted.
Information may remain in active systems or backups for a period determined by operational and legal requirements.
Users should export important business information before cancelling or terminating an account.
20. DATA ACCURACY
Users are responsible for keeping their account information and business data accurate.
Magic Bill does not independently verify every piece of information entered by users.
If information is incorrect, the user should correct it through available account controls or contact Magic Bill where applicable.
21. COOKIES AND SIMILAR TECHNOLOGIES
Magic Bill may use cookies, local storage, session technologies, and similar mechanisms for: - Authentication; - Security; - Session management; - Preferences; - Performance; - Analytics; - Service functionality.
Users may control certain cookies through browser or device settings. Disabling necessary technologies may affect functionality.
22. CHILDREN'S DATA
Magic Bill is designed primarily for businesses and their authorised users and is not intended to be used as a service directed at children.
Users must not knowingly use Magic Bill to unlawfully collect or process children's personal data.
Where a business lawfully enters information relating to a child as part of a legitimate business transaction, the business remains responsible for complying with applicable law.
23. SENSITIVE PERSONAL DATA
Users should not upload unnecessary sensitive personal information into Magic Bill.
Users should not store passwords, authentication secrets, card PINs, banking credentials, or other highly sensitive information in ordinary business fields.
24. DATA PROTECTION RIGHTS
Depending on applicable law, individuals may have rights relating to their personal data, including rights to: - Request information about processing; - Request correction; - Request deletion where applicable; - Withdraw consent where applicable; - Raise a grievance; - Exercise other rights provided by applicable law.
Requests may require identity or account verification.
Where information is controlled by a Magic Bill business customer, the individual may need to contact that business directly.
25. PRIVACY REQUESTS AND GRIEVANCES
For privacy questions, requests, or complaints, contact:
Magic Bill Email: magicbillinfo@gmail.com
We may request reasonable information to verify the identity of the requester and understand the request.
26. SECURITY INCIDENTS
If Magic Bill becomes aware of a personal-data security incident requiring action under applicable law, we will take reasonable steps to investigate, contain, remediate, and provide notifications where required by applicable law.
27. NO GUARANTEE OF ABSOLUTE SECURITY
Although Magic Bill uses reasonable security measures, no system can guarantee absolute security.
Magic Bill is not responsible for unauthorised access or data loss caused by circumstances outside Magic Bill's reasonable control, including compromised user credentials, insecure user devices, malware on user devices, third-party failures, internet attacks, or other external events, except to the extent liability cannot legally be excluded.
28. CHANGES TO THIS PRIVACY POLICY
Magic Bill has the right to modify, update, replace, or amend this Privacy Policy at any time.
Changes may be made because of: - Changes in law; - Changes in technology; - New features; - Changes in business operations; - Security improvements; - Changes in service providers; - Regulatory requirements.
The updated version may be published on the Magic Bill website or within the Service.
The "Last Updated" date will be changed when appropriate.
Your continued use of Magic Bill after an updated Privacy Policy becomes effective constitutes acknowledgement of the updated policy to the extent permitted by law.
29. APPLICABLE INDIAN DATA PROTECTION LAW
Magic Bill intends to handle personal data in accordance with applicable Indian data-protection requirements.
India's Digital Personal Data Protection Act, 2023 and the Digital Personal Data Protection Rules, 2025 may apply to relevant processing depending on the circumstances and applicable commencement provisions.
Magic Bill may update its practices and this Privacy Policy as applicable legal requirements come into force or change.
30. RELATIONSHIP WITH THE TERMS OF SERVICE
This Privacy Policy should be read together with the Magic Bill Terms of Service.
The Terms of Service govern use of the software and subscription relationship.
This Privacy Policy explains how information is handled.
31. CONTACT
Magic Bill Website: magicbill.in Email: magicbillinfo@gmail.com
For privacy questions, data requests, or complaints: magicbillinfo@gmail.com
